UNI-EN 16:Notice on convocation of the Annual General Meeting of Shareholders
Firma: AB INTER RAO LIETUVASpis treści:
1. REPORT
2. INFORMATION ABOUT THE ENTITY
3. SIGNATURE OF PERSONS REPRESENTING THE COMPANY
Spis załączników:
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IRL_general voting ballot_ENG.pdf
Example of General Voting Ballot
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Draft distribution of profit (loss) of the Company for the year 2020.pdf
Draft distribution of profit (loss) of the Company for the year 2020
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INTER RAO Lietuva_Draft_Remuneration policy.pdf
Draft Remuneration policy of the Company
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AB INTER RAO Lietuva Draft Articles of Association_LT-ENG.pdf
Draft Articles of Association of the Company
POLISH FINANCIAL SUPERVISION AUTHORITY | |||||||||||
| UNI - EN REPORT No | 16 | / | 2021 | |||||||
Date of issue: | 2021-04-08 | ||||||||||
Short name of the issuer | |||||||||||
AB INTER RAO LIETUVA | |||||||||||
Subject | |||||||||||
Notice on convocation of the Annual General Meeting of Shareholders | |||||||||||
Official market - legal basis | |||||||||||
art. 17. 1 MAR. | |||||||||||
Unofficial market - legal basis | |||||||||||
Contents of the report: | |||||||||||
The Annual General Meeting of Shareholders of AB INTER RAO Lietuva, code 1261 19913, registered address at A. Tumėno g. 4, Vilnius, the Republic of Lithuania (hereinafter referred to as the Company), is convened by initiative of the board and following the decision of the board adopted on 29 March 2021 (hereinafter referred to as the Meeting). The Meeting will be held at at A. Tumeno str. 4 (Block B, 9 floor), LT-01109 Vilnius, the Republic of Lithuania, at 10.00 am on 29 April 2021. Registration will take place from 09.00 am till 09.40 am. The agenda of the Meeting approved by the Board: 1. Regarding the Consolidated Annual Report of the Company for the year 2020; 2. Approval of the Audited Annual Financial Statements of the Company for the year 2020 and the Audited Consolidated Annual Financial Statements of the Group for the year 2020; 3. Distribution of profit (loss) of the Company for the year 2020; 4. Selection of the audit firm and approval of conditions of payment for audit services; 5. Election of member of Supervisory Council; 6. Approval of Remuneration policy of the Company; 7. Approval of the new wording of Articles of association of the Company. Draft decisions of the Meeting: 1. To take note of the Consolidated Annual Report of the Company for the year 2020, which has been approved by the Board and has been analysed by the Supervisory Council of the Company; 2. To approve the Audited Annual Financial Statements of the Company for the year 2020 and the Audited Consolidated Annual Financial Statements of the Group for the year 2020; 3. To distribute the profit (loss) of the Company for the year 2020 according to the draft distribution of profit (loss); 4. To select UAB Ernst & Young Baltic, legal entity’s code 110878442, address Subačiaus str. 7, Vilnius, as the audit firm to perform the audit of the financial statements of the Company for the year 2021 and to establish conditions on payment as follows: not exceeding EUR 26,000 (without VAT) for the audit services; 5. To elect the following persons as the member of the Supervisory Council: Alexey Levchenko 6. To approve the Remuneration policy of the Company; 7. 7.1) To approve the New Wording of Articles of association of the Company according with the actual Wording of Republic of Lithuania Law on Companies. 7.2) To assign the General Director of the Company Mr Giedrius Balčiūnas, to sign the New Wording of the Аrticles of Аssociation of the Company and any other necessary documents for the registration of the New wording of the Аrticles of Аssociation of the Company with the Register of Legal Entities of the Republic of Lithuania; prepare, sign and submit to the Register of Legal Entities of the Republic of Lithuania and other entities or institutions all and any necessary documents and perform any actions related therewith. The Meeting record day, i.e. the fifth business day before the Meeting, is 22 April 2021. Shareholders who at the end of the Meeting record day, i.e. at the end of 22 April 2021, will be shareholders of the Company have a right to participate and vote at the Meeting. Persons, who at the end of the tenth business day following the Meeting that will adopt a respective decision, i.e. on 13 May 2021, (rights accounting day) will be shareholders of the Company, shall have proprietary rights (to get dividends). Shareholders who at the end of the Meeting record day will be shareholders of the Company have a right to participate and vote at the General Meeting of Shareholders personally or by proxy, or to be represented by the person with whom an agreement on the transfer of voting rights is concluded. Shareholders of the Company that will hold the shares through securities accounts maintained by the participants of the National Depositary for Securities in Poland will be given the opportunity to participate in and vote at the Meeting either by proxy or personally, by requesting the participant of the National Depositary for Securities (i.e. brokerage firm where the shareholder holds its shares), to register him/her for the Meeting. This request should be submitted before or on the Meeting record date. A person attending the Meeting must present a person’s identification document. A person who is not a shareholder must additionally present a document confirming his/her right to vote at the Meeting. Each shareholder shall have a right to authorise another (natural or legal) person on his/her behalf to attend and vote at the Meeting. At the Meeting an authorised person shall have the same rights as would be held by the shareholder represented by him/her, unless the authorized person's rights are limited by the power of attorney. The authorised person must provide a power of attorney or a copy certified in the manner established by the laws. The Company does not establish special form of power of attorney. We hereby draw your attention to the fact that on the day of this notice due to the COVID-19 pandemic a quarantine has been imposed in the territory of the Republic of Lithuania by a decision of the Government (hereinafter referred to as the Quarantine), which includes a ban on organizing all events and gatherings in open and closed spaces. Currently the Quarantine is imposed until 24:00 (end of day) of 27 April 2021. It has been declared publicly, that the Quarantine can be prolonged. If on the day of the Meeting, i.e. on 29 April 2021, the Quarantine and abovementioned ban on organizing all events and gatherings is still in place, shareholders and their proxies will not have the possibility to attend and participate in the Meeting in person. In such case shareholders and their proxies will have the possibility to participate and vote at the Meeting by the only way, which is mandatory under the laws and allowed under such circumstances – to vote in writing in advance by filling in the General Voting Ballot and submitting it to the Company before the day of the Meeting. If on the day of the Meeting, i.e. on 29 April 2021, the Quarantine and the abovementioned ban on organizing all events and gatherings will no longer be in place, the shareholders and their proxies will have the possibility to attend and participate in the Meeting in person. However, considering the threat posed by the COVID-19 coronavirus, in such case the Company strongly recommends that the shareholders and their proxies do not attend the Meeting in person, but vote in writing in advance by filling in the General Voting Ballot. A shareholder or a person authorised by him/her shall have a right to vote in writing in advance by filling in the General Voting Ballot. The sample of General Voting Ballot together with instructions is provided hereby and on the Company’s website at www.interrao.lt under the heading For Investors. The General Voting Ballot, duly filled in and signed by the shareholder or an authorized person, and the document confirming the voting right (if any) must be submitted to the Company at A. Tumėno g. 4, Vilnius, the Republic of Lithuania in writing before the Meeting. If the shareholder so requests, the Company, no later than 10 days before the Meeting, must dispatch a General Voting Ballot by registered mail or present this against signature free of charge for a shareholder. The Company is not providing the possibility to attend and vote at the Meeting through electronic means of communication. Shareholders holding shares that grant at least 1/20 of all votes shall have the right of proposing to supplement the agenda of the Meeting. Proposal to supplement the agenda must be presented in writing by sending it to A.Tumėno g. 4, LT-01109 Vilnius, the Republic of Lithuania. The agenda will be supplemented if the proposal is received not later than 14 days before the Meeting. Together with the proposal to supplement the agenda of the Meeting draft decisions must be presented to the Company. Shareholder holding shares that grant at least 1/20 of all votes shall have the right at any time before the Meeting or at the Meeting (the latter option does not apply, if the person participates in the Meeting by filling in the General Voting Ballot in advance) to propose in writing draft resolutions on the issues already included or to be included in the agenda of the Meeting, to nominate candidates to the bodies of the Company, the audit company. The proposed draft decisions must be presented to the Company at A.Tumėno g. 4, Vilnius, the Republic of Lithuania. The shareholders shall have the right to present questions related to the agenda issues of the Meeting in advance at A.Tumėno g. 4, Vilnius, the Republic of Lithuania by not later than 3 days before the Meeting. Responses of a general character shall be posted on the Company’s website www.interrao.lt under the heading For Investors. The Company will not respond personally to the shareholder if the respective information is posted on the Company's website. The shareholders could get familiarized with the documents possessed by the Company related to the agenda of the Meeting, including draft resolutions, and other documents to be submitted to the Meeting as well as to get information regarding execution of the shareholders’ rights at the registered address of the Company at A.Tumėno g. 4, Vilnius, the Republic of Lithuania or on the Company’s website at www.interrao.lt under the heading For Investors. The total number of the Company’s shares of 0,29 Euro par value each and the number of shares granting voting rights during the Meeting is the same and amounts to 20,000,000. ISIN code of the Company’s shares is LT0000128621. Annexes: 1. Example of General Voting Ballot; 2. Draft distribution of profit (loss) of the Company for the year 2020. 3. Draft Remuneration policy of the Company; 4. Draft Articles of Association of the Company. Legal grounds: Article 17.1 of the EU Regulation on market abuse No 596/2014. | |||||||||||
Annexes | |||||||||||
File | Description | ||||||||||
IRL_general voting ballot_ENG.pdf IRL_general voting ballot_ENG.pdf | Example of General Voting Ballot | ||||||||||
Draft distribution of profit (loss) of the Company for the year 2020.pdf Draft distribution of profit (loss) of the Company for the year 2020.pdf | Draft distribution of profit (loss) of the Company for the year 2020 | ||||||||||
INTER RAO Lietuva_Draft_Remuneration policy.pdf INTER RAO Lietuva_Draft_Remuneration policy.pdf | Draft Remuneration policy of the Company | ||||||||||
AB INTER RAO Lietuva Draft Articles of Association_LT-ENG.pdf AB INTER RAO Lietuva Draft Articles of Association_LT-ENG.pdf | Draft Articles of Association of the Company |
(fullname of the issuer) | |||||||||||||
(short name of the issuer) | (sector according to clasification of the WSE in Warsow) | ||||||||||||
(post code) | (city) | ||||||||||||
(street) | (number) | ||||||||||||
(phone number) | (fax) | ||||||||||||
(e-mail) | (web site) | ||||||||||||
(NIP) | (REGON) |
SIGNATURE OF PERSONS REPRESENTING THE COMPANY | |||||
Date | Name | Position / Function | Signature | ||
2021-04-08 | Giedrius Balciunas | Director General (CEO) |
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